How to secure entry permit to Europe; your stress-free guide

Schengen visa

Europe's cooler climates, fairytale castles, and snow-capped mountains make it a highly sought-after destination. Before savoring Western delicacies and exploring Europe, you must acquire a Schengen visa or appointment. This guide will help you navigate the visa journey, ensuring a seamless and stress-free experience.

Schengen Countries

The border-free Schengen area includes 29 European countries, allowing free movement for millions of EU citizens and non-EU nationals living or visiting the EU as tourists, exchange students, or for business purposes. Due to the UAE's proximity to Europe and its tourism appeal, there is a high demand for visas. In 2023, visa applications from the UAE increased by 25% compared to 2022 and 18% compared to 2019, highlighting the sustained interest in European travel. The region's popularity makes obtaining a visa or appointment slot challenging. So, how do you crack the puzzle?

Tailor Your Visa

1. Schengen Tourist Visa (Uniform Schengen Visa - USV): Ideal for sightseeing, visiting loved ones, or attending short-term events. It may be issued for single, double, or multiple entries, allowing a stay of up to 90 days within a 180-day period.

2. Schengen Multiple Entry Visa (MEV): For those planning to enter, leave, and re-enter the Schengen Area multiple times. The basic version allows you to spend 90 days at a time within the area over 180 days, up to as many trips as you require. Multiple-entry Schengen Visas are also available for one, three, and five years, covering any trips within that period.

Ace the Application Process

According to VFS Global, available visa appointments are reflected in real-time on their website, urging travelers to plan and book well in advance. Monaz Billimoria, Regional Head at VFS Global, advises, "Apply for your visas well in advance to avoid delays. Schengen countries accept documents up to six months prior to the travel date."

Steps to Apply

1. Target Country: Choose the country where you plan to spend the most time; this will also be your entry point.

2. Manage Documents: Gather required documents, typically including a completed application form, passport, detailed itinerary, proof of accommodation, financial stability evidence (bank statements), and travel insurance. Check the embassy/consulate website for specific requirements.

3. Check Timelines: Visa processing timelines vary based on nationality, visa category, and documents submitted. Indicative timelines are available on the respective Consulate/Embassy’s website and on the VFS Global site.

Pro Tips for Appointment and Application

1. Plan Well: Prepare a well-defined itinerary outlining your journey through Europe.

2. Financial Proof: Demonstrate sufficient funds to cover your expenses during your stay in the Schengen area.

3. Employment Documents: Provide official paperwork and records about your employment status and income.

4. Be Proactive: Regularly check the VFS website for visa application slots. Check late at night or between 9-10 am daily; getting an appointment may take 1-2 months or more, depending on the season.

5. Cancelled Appointments: Monitor for cancelled or rescheduled appointments that may open up slots unexpectedly.

6. Check Multiple Entry Visa Requirements: If you have a valid visa from another Schengen country, check if it allows entry to your desired destination.

7. Abu Dhabi Office: If you struggle to get an appointment in VFS Dubai, try the Abu Dhabi office.

8. Change Countries: If scheduling an appointment for your preferred country is difficult, consider applying through a less frequented Schengen country. This country must be your point of entry, and you must spend the maximum number of days there. Ensure your travel itinerary and supporting documents are consistent with your visa application.

Visa at Your Doorstep

Some services assist in finding and securing appointments for a fee, especially if you’re having difficulty navigating the system or lack time to check for openings regularly. Monaz Billimoria highlighted, "VFS Global offers 'Visa At Your Doorstep,' where trained professionals visit your home or office to collect documents and enroll biometrics. This service is particularly useful for large groups, corporate teams, universities, schools, and senior citizens."

Premium Services

Travelers can opt for 'premium lounge services' for an anxiety-free application process. This service provides personal assistance with all visa-related queries, quicker completion of the application submission process, and immediate biometric enrollment. It includes free photocopying and photo-booth services meeting Embassy and High Commission specifications. Once a decision is made on the application, passports and documents are delivered by courier, with automatic updates at each stage via voice calls and SMS.

Following these steps and tips can ensure a smooth and efficient visa application process, allowing you to focus on planning your European adventure.